Preventive Maintenance
[wpseo_breadcrumb]
The ICT Services Unit regularly conducts the preventive maintenance of all computer units in the campus to minimize breakdown, maintain satisfactory equipment conditions and improve the reliability of equipment.
Policies and Guidelines
Preventive Maintenance Policies
- Preventive Maintenance of all computer units in the campus shall be done on quarterly basis as reflected in the maintenance plan.
- Using the preventive maintenance checklist, computer technician shall regularly visit the offices to perform preventive maintenance to PC but not limited to the following: System Boot, System Log-in, Network Settings, Computer Hardware Settings, Browser/Proxy Settings, Viruses, and malware, Clearance, Interiors, and cleaning and Peripheral devices.
- Sticker attached to the equipment shall not be removed for monitoring and identification. PM Sticker shall be signed by the technician after checking the equipment. Likewise, end-users shall sign the PM Checklist form to affirm that the maintenance activity was conducted.
Preventive Maintenance Procedures
| Activity | Person Responsible | Detail/ Work Instruction | Documented Information |
|---|---|---|---|
|
Onsite visit and perform Preventive Maintenance |
IT Technician |
The IT technician will visit the identified office for the conduct of preventive maintenance.
Perform the preventive maintenance to PC but not limited to the following: checking System Boot, System Log-in, Network Settings, Computer Hardware Settings, Browser/Proxy Settings, Proper Software loads, Viruses, and malware, Clearance, Interiors, and cleaning, Peripheral devices
|
Preventive Maintenance Checklist Form |
|
Signing and attaching of Preventive Maintenance sticker to the equipment |
IT Technician |
The IT technician shall attach a sticker to the equipment, sign and write the date and time of inspection. In case a sticker is already available to the equipment the technician will just sign and fill-up the sticker. |
Preventive Maintenance Sticker |
|
End User’s Confirmation |
End-user |
Once the preventive maintenance is done the end-user of the PC will have to sign the conforme found at the bottom of the checklist for confirmation. |
|
|
Review and Monitoring |
IT Officer |
The IT Officer will review the filled-up preventive maintenance checklist and sign the form to attest that the activity was conducted. |
|
|
Recording |
Document Controller |
The document controller will gather all preventive maintenance checklist and prepare a report. |
Filled-up Preventive Maintenance Checklist Form |
Preventive Maintenance Checklist
